Studio RED admin
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Studio RED admin
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This page is only available to Studio RED admin and manager accounts.
Studio RED admin
Management portal
Operations cockpit
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Admin notifications
Pending tasks & today’s studio opening plan
Use this queue first so you do not need to check every tab manually. Today’s booking card calculates the studio opening time from the earliest saved start time.
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Low-workload workflow
Today’s priority queue
Use the notification centre above first, then use these cards if you need to jump into a section. The aim is to avoid checking every tab manually.
Daily studio workflow
- Check booking actions and confirm guest waiver requirements before entry.
- Review new lesson applications and accept/decline with a note.
- Create quotes from accepted applications, then approve before sending.
- Authorise confirmed referrals only after the new user has completed the waiver.
- Mark inbox items resolved so the queue stays clean.
Quick actions
Admin follow-up email: francisstranger@gmail.com
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Booking workflow
Use pending actions first. Confirm guest logins/waivers before entry. Save status, cost, booked hours and full-price loyalty hours as the studio day progresses. Once a booking is saved/complete, archive it to keep the active workflow clean while retaining it for reports.
Booking request queue
Customers request membership sessions and free first sessions here. Paid DJ room bookings should normally be made through the Studio Cal embed so payment and live availability stay together. Free/public events are created by admin only from the calendar form. Public availability only shows busy blocks, not customer details.
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Weekly calendar
A visual 7-day view for confirmed bookings, membership sessions, free-session confirmations, public/free events and internal events. Use the form after contacting the user.
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Schedule booking / event
| Customer | Service | Date | Start / open | Hours | Loyalty hrs | Cost (£) | Status |
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No bookings yet.
Monthly sales reports
Generate a month-by-month breakdown of revenue, hours booked, best customers, popular services and data quality. Complete cost and hours on each booking before running reports for the most accurate analytics.
Sales report
Choose a month and generate a report.
Callback workflow
Public phone number stays hidden. Callback requests appear here, then can be marked contacted, converted or closed.
Callback requests
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Member projects
Project requests are quote-led. Free accounts submit basic beat/remix requests; RED Pro / RED Artist unlock visual, artwork, logo and extended artist-service options.
Project pipeline
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Membership requests & private members area
Review RED Pro / RED Artist requests, contact users manually, then activate the right membership tier from the Membership plan tool after payment/details are agreed.
Next members event poll
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Membership requests, messages & opportunities
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Account notifications
Send small, valuable in-account updates. Use this for member poll reminders, upgrade confirmations, free days, promo days, private events and Studio RED opportunities.
Send account update
Email templates & onboarding
Use the onboarding tool for welcome emails, then use the manual templates for birthday packages, membership upsells, quote follow-ups, comeback offers and review requests.
Send onboarding email
Sends the Studio RED welcome email through the Email Automation Worker. If the API is not live yet, use the preview below as the manual email copy.
Revenue templates
Application workflow
Accept suitable applicants, then create a quote. Declines require a note so the user knows why.
Lesson applications
Applications for DJ and production lessons. Accept or decline with a note — the customer sees the update in their dashboard, and the notification is queued for email integration.
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Quote workflow
Managers can create quotes. Admins approve before the customer sees them. Quotes expire after 7 days.
Create a quote
Fill in the details below and submit for admin approval. Quotes go live to the customer only after an admin approves them. Quotes expire after 7 days.
All quotes
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Add new release
Create each STR release as either a 2-track Single or a 4-track EP. Choose the format first, then complete the required track slots for the store and R2 file plan. When the API Worker is deployed, this form creates the R2 folders, uploads the files and publishes the product data to the store automatically.
Connect the API Worker, enter the admin upload token once, then choose STR001–STR100. Saving will upload files to the matching R2 paths and update the public store.
Track slots inside this release
Singles require 2 tracks. EPs require 4 tracks. Choose the release type above and complete the visible track slots.
The separate API Worker must be deployed first. The public website remains a normal Cloudflare Pages deployment.
Fill in catalogue, release title, artist, release date and track slots to generate the promo/file plan.
Release pipeline
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User management workflow
Check waiver status, roles, phone numbers, referral codes, wallet balance and onboarding status from one card.
Total users0Current user profiles
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Onboarding process
New accounts should be thanked, guided to the free first session, then pointed into Studio, Store and the manual membership request form.
Change user role
Use this when you need to give a team member staff benefits, manager access, customer access or admin access. Staff role automatically applies the hidden Internal Staff membership tier for discounts, referrals and service features without giving admin controls.
Membership plan
Set a user as Free, RED Pro, RED Artist or the hidden Internal Staff tier. RED Pro adds 4 × 1-hour DJ room sessions. RED Artist adds 2 recording hours. The allocation expires 30 days from the membership start/renewal date. Because payment is manual for launch, renew the allocation only after you have checked payment.
Saving RED Pro or RED Artist starts a fresh 30-day allocation. Unused hours are lost after expiry; renew only after checking payment for the new period.
All users
Each user card has its own role selector, wallet controls and onboarding email status. Use the top managers for the fastest workflow.
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Referral workflow
Sign-up referral codes are automatically matched here once the new user has completed the waiver. Funds are only released after admin authorisation.
Referrals
Current reward rules: refer 1 paid customer → £10 wallet credit. Refer £100+ value → £20 wallet credit.
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Inbox workflow
Messages, lost items and suggestions are separated so nothing gets buried. Mark items resolved when handled.
Messages / queries
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Incident reports & lost property
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Improvement suggestions
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